RE:[sap-acct] Cancel vendor balance of previous years

Posted by teofilia (System Analyst: SAP FI/CO/authorisation/workflow)
on Jul 12 at 6:40 AM
That is a big bombard, any way I think you can help. It is the senior (chief knows about it.) Accountant who asked me assist them in clearing(making this balance on the vendor disappear) because according to him these balances are not on the current books(FI Statements). The problem is that when the accountant does payment run, the old balances are include, making it difficult(impossible) to include the vendor in the payment run with the others.

From all the drill down I did I found that the opposite of those entries were not done. It has been so long ago and with staff turn over, I cannot say that the entries were a mistake. But rather strongly that the opposite of those entries were not posted. I am not the accountant just the SAP FI analyst. I am asking for help from you experts. I would test any possible answer from you in the SAP Testing system and if happy would discuss it with the requestor who would ultimately decide to take my advice or not and do the posting in the production system himself.

I hope to get a good advice on this one.


---------------Original Message---------------
From: teofilia
Sent: Monday, July 11, 2011 6:51 AM
Subject: Cancel vendor balance of previous years

Dear friends,

My client has a debit balance on one of the vendor accounts dating back to 2000 and 2004 respectfully. During those years the financial statements were not drawn/created in SAP. subsequently these balance are not on the company books but in SAP. Recent years financial statement version was created and we can get our statements from SAP.

Question is how do I write off these amounts?
This is what the postings look like.
St Assignment DocumentNo Type Doc. Date S DD Amount in local cur. Clrng doc.
20000731 100011014 ZZ 31.07.2000 24,974.00
20000731 100011014 ZZ 31.07.2000 306,704.50
20000731 100011014 ZZ 31.07.2000 4,292.27
20041022 1800005047 DR 22.10.2004 252,812.49
20000721 100010379 SA 21.07.2000 23,240.00-

Thanking you in advance for your help

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